HR Manager – Ireland

HR Manager Ireland.
Salary NEG

Job Description

Reports to
General Manager (IRL & UK)

Objective
The Human Resources is responsible for the coordination and delivery of human resources services for the Business Units in Ireland & UK including training, recruitment, employee induction, remuneration and benefits, employment contracts, employee relations, performance management, workforce planning and career and professional development. The position is to be based at the company offices in Galway, Ireland.
The position provides leadership and direction to all staff in the P&O Maritime Services Business Units in Ireland & UK through implementing and ensuring compliance with relevant Human Resources regulations, company policies, procedures and processes.

Responsibilities
• In conjunction with the General Manager; develop, review and implement HR policies and procedures to ensure compliance with relevant regulations and business controls
• Maintain a comprehensive Human Resources Policy and Procedures manual.
• Provide input into the Company’s Human Resources Strategic Plan and implement approved programs in accordance with short term and long term priorities.
• Advise on and support managers in human resource issues in key HR functions including recruitment, employment terms and conditions, EEO and anti-discrimination, workplace harassment and performance management.
• Develop and implement procedures to effectively manage HR processes and achieve the highest standards of employee performance.
• Develop and implement communication strategies to ensure managers and staff are aware of HR policies and procedures as they relate to the division.
• Provide analysis and reports to meet management information and legislative requirements.
• Advise on Employee relations trends and changes to employment related legislation and make recommendations on policy and procedures changes to ensure compliance and protect the Company’s interests
• Advise and support managers in the management and resolution of local level grievances / disputes.
• Act as the first point of contact for employee relations matters and represent the Company in the resolution of disputes as required.
• Advise managers on procedural and legislative requirements relating to employment matters to ensure compliance and fair treatment of employee grievances.
• Provide adequately skilled and certified personnel in an efficient and economic way.
• Delivery of designated HR services within budgetary constraints
• Coordinate recruitment activities for the Company’s Ireland and UK based operations and other business units as directed by the General Manager.
• Oversee the development and implementation of recruitment and selection procedures and processes for all vacancies to ensure that selection decisions are able to withstand challenge and meet EEO requirements
• Manage and oversee all offers of employment and changes to employment status for existing employees to ensure consistency with Company policies and employment contracts.
• Develop and maintain remuneration and benefit schedules and records for Ireland and UK staff that accurately reflect total remuneration packages on an individual and divisional basis.
• Undertake analysis of remuneration and benefits to provide business information for use by General Manager
• Administer the Company’s remuneration and benefits policy and procedures for employees to ensure consistency across all sections.
• To keep track of all seagoing staff days worked and leave ratios for year end calculations and budgetary calculations
• To monitor shore staff days/hours worked including overtime and time in lieu.
• Assist the General Manager in the development of policies and procedures that support the Company’s objectives for attraction and retention and workforce planning.
• Manage all workers compensation benefits in accordance with local legislation, company policy and employment contracts
• Provide research and advice to Regional Manager on changes in the employment regulatory environment
• Administer all employment contracts/offers and variations to terms and conditions of employment in accordance with policy and procedures.
• Recruit, select and employ temporary crew/staff as dictated by operational requirements and line with best practice and statutory requirements
• Maintain electronic and paper based personnel files and records in a confidential manner ensuring proper controls are implemented.
• Provide advice and guidance on terms and conditions of employment in accordance with policy.
• Administer the Business Unit’s Workforce Plan and Succession Plan and provide advice and support to managers in identifying high potential employees to meet the current and future resourcing needs
• Administer the Business Unit’s training and development programs to ensure that training activities are planned to meet organisational objectives and employees needs
• Develop and implement a methodology for the conduct of training needs analysis to ensure the future supply of skilled people to meet organisational staffing needs
• Develop and maintain a Training Resources Library to assist with the sourcing of external training programs to meet training needs.
• Provide advice to managers and staff on training and development courses and activities to meet training needs.
• Ensure Company compliance with STCW95 and flagstate requirements for crews
• Ensure recruitment, selection, promotion and disciplinary procedures are in place and in line with industry best practice and statutory requirements
• Provide information on available training programmes and advise on their suitability for individual learning needs
• Facilitate the preparation, management and control of organisational, departmental and individual training plans
• Provide a central course booking and administration system as required, and maintain all individual training records and training matrices based on information available from individuals and Line Managers
• To monitor and track trends in employee sickness
• Be flexible in this position and to undertake such other work as may be assigned to you by the company from time to time, outside the area of your normal duties.
• To cooperate with the Company Health and Safety Policy and ISM system.

Person Specification

CIPD Qualifications in Human Resources management.
Minimum 3 years experience as a Human Resource practitioner providing a broad range of Human Resources services in a large company or corporate environment.
Ideally having had experience in a ‘Fleet Personnel’ function in a shipping environment.
High level of knowledge and experience in the application of employment related legislation.
Extensive knowledge of contemporary and emerging Human Resources issues.
Proficiency in Microsoft Office software applications including EXCEL and HRIS databases.
Experienced in payroll and employee benefits.
Exposure to budgets and cost control.

Key attributes
Strong communication and interpersonal skills and ability to influence at all levels of the organisation.
Well developed leadership and management skills.
Strong customer service orientation.
Well developed planning and project management skills.
Strong analytical and problems solving skills.
High level business and report writing skills.
High level negotiation and conflict resolution skills.

Claire Pearson (MREC)
Offshore Consultant
01295 225000